Privacy Policy

Last updated 2 August 2026.

The short version

Browsing and searching the archive requires no account and collects nothing — no ads, no analytics, no tracking cookies.
If you register for Ask the Archive, we collect your name, email, mobile number, and your stated reason for access — because access is manually approved, and sign-in works by a one-time code texted to your phone (no passwords).
Questions you ask are stored, reviewed by the site owner (sometimes relayed to the owner by SMS for approval), and processed by an AI model to produce the answer. Ask nothing you would not want a human moderator to read.
Nothing is ever sold or used for marketing. To see or delete what we hold, email akarpo@gmail.com.

Who this is

This site is an independent public-records tool operated by a Troy, Michigan resident. It is not affiliated with, operated by, or endorsed by the Troy School District. Contact: akarpo@gmail.com.

What we collect, and why

Browsing and searching

No account is needed and we set no cookies. The site runs on Cloudflare, which keeps standard, short-lived operational logs (IP address, request path) to serve and protect the site; we run no analytics of our own.

Ask the Archive registration

You provide a name, an email address, a mobile phone number, and a sentence about why you want access. These exist solely so the site owner can decide whether to approve your access and to prevent abuse. There are no passwords: signing in sends a short-lived one-time code to your registered number by SMS (via Twilio), and the code is stored only as a hash until it expires. Your number is never used for marketing and never shared beyond the services listed below. After sign-in, a single HttpOnly session cookie keeps you signed in — it does no tracking.

Questions and answers

Questions you submit are stored with your account, together with their answers and processing metadata (timestamps, token counts). Questions are reviewed by the site owner, who may approve or decline them; when SMS moderation is enabled, the question text is relayed to the owner's phone via Twilio. Approved questions are processed by Anthropic's Claude models to generate the answer from the public archive.

Services that make the site work

Cloudflare — hosting, database, and content delivery.
Anthropic (Claude) — generates answers; receives the question text and archive excerpts needed to answer it.
Twilio — carries the sign-in codes to your registered number, and the moderation SMS (question text only) to the site owner's own phone.
YouTube — meeting recordings are embedded in privacy-enhanced mode (youtube-nocookie.com) and load only on pages that show a video.

Your information is never sold and never shared beyond these processors.

About the archive's contents

The documents, summaries, and meeting transcripts on this site derive from public records published by the Troy School District Board of Education. Names appearing in those materials are part of the public record; they are not information collected from site visitors. Concerns about the underlying records belong with the district; concerns about this site's presentation of them are welcome at the email above.

Retention and your choices

Account and question data are kept while the Q&A service operates. Email akarpo@gmail.com to see, correct, or delete your data, or simply to close your account; deletion removes your registration, sessions, and questions.

Changes

If this policy changes materially, the "last updated" date above changes with it.

Text messages

If you give a mobile number and tick the consent box when registering, we may send you one-time sign-in codes by text — only when you ask to sign in, typically two to four messages a month. We never send marketing texts. Message and data rates may apply. Reply STOP to any message to stop receiving them (codes then go to your email instead), or HELP for help. Consent is optional and is not a condition of registration or approval. Your number and the date you consented are recorded so we can show that you agreed.

No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Text-messaging opt-in data and consent are never shared with anyone. The only third party that sees your number is Twilio, which delivers the message on our behalf and may not use it for anything else.